Appendix E

Components of the Audit Process

School safety is the responsibility of everyone – staff, parents, and the community.

An audit is one tool that, if used effectively, can provide a snap shot of the school’s level of security and identify those areas that need improvement. This proactive process will help ensure that students can maximize their learning potential within a safe and secure environment.

School safety encompasses multiple domains within the school environment that must be reviewed altogether when assessing the level of safety for students and staff. The ten minimum components of the audit process that should be assessed are:

  1. Development and Enforcement of Policies
  2. Procedures for Data Collection
  3. Development of Intervention and Prevention Plans
  4. Level of Staff Development
  5. Opportunities for Student Involvement
  6. Level of Parent and Community Involvement
  7. Role of Law Enforcement
  8. Standards for Safety and Security Personnel
  9. Safety and Security of Buildings and Grounds
  10. Development of Emergency Response Plans

How often should a safety audit be conducted? A complete safety audit should be conducted every three years. A review of the identified implementation and improvements noted in the complete audit should be conducted on an annual basis.

 

Audit Procedure, Preparation & Planning

It is recommended that a team be established to conduct the school safety audit.

Each team should be comprised of at least three to five people representing a variety of stakeholders. These should include, but not be limited to, the central office administration, teachers, parents, and law enforcement personnel. To ensure neutrality and objectivity, it is suggested, when applicable, team members should not audit their own facility. Audits may also be conducted by qualified, private organizations outside the school system. Audit team members should review the following documents and materials, preferably in advance of the on site visit.

  1. Student / Staff Code of Conduct
  2. Data on Student Discipline Referrals
  3. Criminal Data (reported by the school and surrounding community)
  4. Blueprint of the school
  5. Crisis Management Plan
  6. Overview of the SAVE legislation
  7. NY State Dept. of Education Homeland Security System for Schools