Procedures to Coordinate the Use of School District Resources and Manpower during Emergencies / Protective Action Options

In any emergency, the Superintendent/Designee will be responsible for the distribution of manpower and district resources.

 

Protective Action Options

The Superintendent may take the following actions in response to an emergency where appropriate: A. school cancellation, B. early dismissal, C. evacuation, and D. sheltering. Examples of actions include the following and are made in cooperation with local emergency responders:

 

School cancellation

  1. The Superintendent/Designee will monitor any situation that may warrant a school cancellation.
  2. The Superintendent/Designee will make determination.
  3. The Superintendent/Designee will contact local media.

 

Early dismissal

  1. The Superintendent/Designee will monitor situation.
  2. If conditions warrant the Superintendent/Designee will close school, contact Transportation Supervisor to arrange transportation, and contact local media to inform parents of early dismissal.
    • Set up an information center for parents to make inquiries.
    • Retain appropriate personnel until all students have been returned home.

 

Evacuation (before, during and after school hours, including security during evacuation and evacuation routes) 

  1. The Superintendent/Designee will determine the level of threat.
  2. Contact Transportation Supervisor to arrange transportation.
  3. Clear all evacuation routes and sites prior to evacuation sites. 
  4. Account for all student and staff population.              Report  any  missing staff or students to Superintendent.
  5. Make determination regarding early dismissal.
  6. If determination was made to dismiss early, contact local media to inform parents of early dismissal – Incident Reporting Form.
  7. Ensure adult supervision or continued school supervision/security.
  8. Set up an information center so that parents may make inquiries as to the situation.
  9. Retain appropriate district personnel until all students have been returned home.

 

Sheltering sites (internal and external)

  1. The Superintendent/Designee will determine the level of threat.
  2. Determine location of sheltering as depending on nature of incident.
  3. Account for all student and staff population. Report any missing staff or students to designee.
  4. Determine other occupants in the building.
  5. Take appropriate safety precautions.
  6. Establish a public information officer to provide information and current status of the situation to parents and other inquiring parties.
  7. Make appropriate arrangements for human needs:
    • Maximum of 3 days shelter should be considered.
    • Conduct an inventory of on-hand food and beverage items and prepare for possible distribution to schools based on school population.
    • Control the use of rest room facilities during emergencies involving water restrictions. Be prepared to establish hygiene areas for cleaning and waste control if bathrooms become unusable. Use of trash baskets and plastic bags may be necessary.
    • Control the use of hot water during emergencies involving water restrictions. Be prepared to use water in hot water heaters for drinking.
    • Restrict access to the high school pool and be prepared to use pool water for hygiene purposes.
    • Plan and organize recreational activities for students. Limit access to media sources if the nature of the incident may create undue stress and panic.
  8. Retain appropriate district personnel until all students have been returned home.