Central Registration office information


  • 2020-2021 School Year ~ Registration Process 

    All Students (new entrants - all grades, UPK, K) 


    UPDATE: Due to the Governor’s Executive Order mandating schools across New York State remain closed through the end of the 2019-2020 school year, all registration appointments were handled remotely during this period of closure.  

    We will begin in-person registration starting July 1, 2020 by appointment only. Please call the registration department at 326-1300 to schedule your appointment. You must have a photo ID to enter the building and wear a mask for your appointment. At this time, we are asking that only one parent/guardian arrive for the appointment. We thank you in advance for your patience and understanding.


    Who is eligible to register for universal pre-kindergarten (UPK)? Children must be four years old on or before December 1, 2020 to register for UPK for the 2020-21 school year. 

     

    Who is eligible to register for kindergarten? Children must be five years old on or before December 1, 2020 to register for kindergarten for the 2020-21 school year. 

    How do I register a new student? Call the registration department at 326-1300 to make an appointment.
     
    Where is the Middletown Registration office located?
    All registration appointments will take place at: 

    Maple HIll Annex at Truman Moon
    Central Registration Office
    53 Bedford Avenue
    Middletown, New York 10940
    (845) 326-1300 


    How do I prepare for the in-person registration appointment? Copies of the documents listed below will be required to be brought to the in-person appointment to complete the registration process.
       

    Parent/Guardian/Person in Parental Relation – Photo ID

    Proof of Scholar’s Age - A copy of the Scholar’s original birth certificate or record of baptism (including a certified transcript of a foreign birth certificate or record of baptism) giving the date of birth; or a passport (including a foreign passport); or other documentary or recorded evidence of age in existence for two years or more (except an affidavit of age), including but not limited to:
    Official driver’s license
    State or other government issued identification
    School photo identification with date of birth
    Hospital or health records
    Documents issued by Federal or State or local agencies (e.g. social service agency, Federal Office of Refugee Resettlement)
    Court orders or other court-issued documents

    Proof of Custody (if needed) must be provided (if both parents are not the scholar’s natural parents), for example: judicial custody orders or guardianship papers, or a written statement by the parent or a written statement by the person in parental relation to the scholar, or other proof of guardianship or custody, including but not limited to documentation indicating the scholar resides with a sponsor with whom the scholar was placed by a Federal agency.

    Name and Address of Scholar’s Prior School (if in NYS), so we may request records from the prior school. We will need the transcript, report card and any marking period grades from the scholar's prior school as well.

    Proof of Address/Physical Presence within the school district, including but not limited to the following: 
    Residential lease
    Deed, mortgage statement or other proof of home ownership
    A written statement of a landlord, owner, rental agent or tenant from whom the parent(s) or person(s) in parental relation leases or with whom they share property within the district
    Written statement by another person relating to the parent(s)’ or person(s) in parental relation’s physical presence in the district; or
    Other forms of documentation and/or information establishing physical presence in the district, including but not limited to:
    Pay stub
    Income tax form
    Utility or other bills
    Membership documents based on residency (for example, library cards)
    Voter registration documents
    Official driver’s license, learner’s permit or non-driver identification
    State or other government issued identification
    Documents issued by Federal, State or local agencies (e.g. local social service agency, Federal Office of Refugee Resettlement); or
    Evidence of custody of the scholar as set forth below.

    Immunization Records –revised Sept 2019 - new immunization requirements Public Health Law section 66-1.3 Requirements for school admission.  A scholar will not be admitted without the required immunization documentation in accordance with NYS vaccination requirements.
    A certificate of immunizations from a health care practitioner, or, from NYSIIS, or, the CIR documenting that the scholar has been fully immunized according to the requirements of section 66-1.1, or,
    Documentation that the scholar is in the process of receiving immunizations as defined in 66-1.1, or,
    A signed, completed medical exemption form approved by NYSDOH or NYS Department of Education from a physician licensed to practice medicine in NYS certifying that immunization may be detrimental to the scholar’s health, containing sufficient information to identify a medical contraindication to a specific immunization and specifying the length of time the immunization is medically contraindicated.  The medical exemption must be reissued annually.  The District may require additional information supporting the exemption.