BOARD OF EDUCATION

MIDDLETOWN, NEW YORK

FEBRUARY 5, 2009


A regular meeting of the Board of Education of the Enlarged City School District of Middletown, New York was held Thursday, February 5, 2009, at the Board of Education Office, 223 Wisner Avenue, Board President Nicholas Mauro, presiding.

Present: Mrs. Isseks, Mrs. Knapp ,Mrs. Martinez (left at 11:20 p.m.), Dr. Mauro, Mr. Paul, Ms. Perkins, Mr. Perrino, Ms. Tobiassen (left at 11:35 p.m.) - 8.

Absent: Mr. Geiger - 1.

Others Attending: Dr. Kenneth Eastwood, Superintendent of Schools
                                Elizabeth McKean, School Business Administrator
                                Richard DelMoro, Director of Secondary Education
                                Paul Weir, Director for Personnel Services
                                Selena Fischer, Director for Pupil Personnel & Special Services
                                Thomas Scott, Superintendent of Buildings & Ground
                                Michael Tuttle, Chief Technology Officer

Dr. Mauro called the meeting to order at 6:40 p.m. Mr. Perrino made a motion, seconded by Mrs. Martinez, to have an executive session to discuss employment history, or matters leading to the appointment or employment of a particular person.

Public session resumed at 8:05 p.m.

Mr. Paul led the pledge to the flag.

Mr. Perrino made a motion, seconded by Mrs. Martinez, to approve the agenda with the following amendments: Remove Action Item #1) Approval of Occupational Therapist Contract; Remove Approval of December 18 and December 19, 2008 minutes; Move up Item #XV) Policy Discussion of Pre-Agenda Attendance by Board Members to after Personnel Action Items.

Ayes: Mrs. Isseks, Mrs. Knapp, Mrs. Martinez, Mr. Paul, Ms. Perkins,
Mr. Perrino, Ms. Tobiassen, Dr. Mauro – 8. Noes: None. Motion was unanimously approved.

Mr. Paul made a motion, seconded by Mrs. Knapp, to approve Personnel Memorandum #18.

Ayes: Mrs. Isseks, Mrs. Knapp, Mrs. Martinez, Mr. Paul, Ms. Perkins,
Mr. Perrino, Ms. Tobiassen, Dr. Mauro – 8. Noes: None. Motion was unanimously approved.

A discussion pursued relating to Board members attending pre-agenda meetings. Dr. Mauro said that he received clarification that a third Board member could attend pre-agenda meetings but could not speak. Who it will be has to be determined and discussed at pre-agenda with our attorney and then we would have to come up with a policy. Mrs. Knapp stated that she FOILed for a pre-agenda meeting tape but has not received it.

Dr. Mauro made a motion, seconded by Mrs. Knapp, to approve allowing a third Board member to attend pre-agenda meetings along with cabinet members.

By roll-call vote:

Ayes: Mrs. Knapp, Mrs. Martinez, Mr. Perrino, Ms. Tobiassen - 4. Noes: Mrs. Isseks, Mr. Paul, Ms. Perkins, Dr. Mauro – 4. Motion was defeated.

Dr. Mauro stated that in lieu of a third person attending pre-agenda, that we will provide the Board with tapes of the meetings and will check with the attorney to find out if there are any legal problems with taping the meetings.

OPPORTUNITY TO ADDRESS THE BOARD

  • Andrea Stopa – Invited the Board and public to the High School event, “Dinner and a Movie” for Valentine’s Day. All proceeds benefit Hospice. Contact Robin Geiger at the High School if anyone would like to make a donation (326-1317).
  • Patricia Drebler – Introduced a pamphlet on Life Line Screening/Stroke Prevention (pamphlet available upon request). Stroke screening being held on March 3 at Southwinds Retirement Home. Call to pre-register at 1-800-636-0418 begin_of_the_skype_highlighting 1-800-636-0418 end_of_the_skype_highlighting.
  • Paul Halpern – Updated public on events of Academy of Finance and Technology at the High School, who is a part of National Academy Foundation:
    • Class elections were held in September
    • Started a raffle program to fund educational enhancements in September
    • Proper attire seminar was held in September, to prepare students for the business world
    • Placed 50 kids last year into jobs
    • Provide S.A.T. review classes in fall and spring
    • Internship provider recognition dinner – held every October
    • V.I.T.A. program (Volunteer Income Tax Assistance Program)
    • CASH Coalition – will be partnering with them
    • Public can call 2-1-1, a community service number to make appointments to get taxes done
    • Academy of Finance students going to SUNY Orange
    • Advisory Board created a scholarship endowment fund for scholarship money
    • Invited to Annual NAF Gala on February 25 in New York City
  • Jane Green – Questioned previous meeting conversations to hire an Affirmative Action Officer and felt the money should be spent somewhere else.
  • Dr. Mauro advised that this position is still in the discussion phase.
  • Ed Estrada – Felt that good Board leadership would allow a third person to attend pre-agenda meetings and would rotate who attends.
  • Mary Woodward – Felt that that the conversations at the last meeting were appalling concerning the District Clerk’s overtime being questioned in public. Asked for the amount budgeted for this year’s legal counsel.
  • Jim LaPenna – Would like to initiate an alumni association. Requested to be on the Building Committee. Talked about ‘respect’ to the Board members.
  • Rick McCormack – Referred to a previous meeting and comments that were made by Ms. Perkins.
  • John Gennarelli – Asked for attorney costs the District is paying.
  • Lynne Perkins – Addressed her concerns about comments made this evening.
  • Janet Tresch – Questioned the status of her recent FOIL request.

Mr. Paul recognized and pointed out student’s artwork that was placed at the table this evening.

RECOGNITIONS/ANNOUNCEMENTS/COMMUNITY REPORTS

Mr. Paul recognized that it is African History Month during the month of February.

Mr. Perrino commented on the Unions and Bargaining Units coming together at the last meeting who voiced their concerns about the operations of the Board. Mr. Perrino recognized the following: Commended the fine work of special education students – attended a meeting at Mechanicstown, where items of interest were presented to parents; Attended the event, “Girls Night Out” at Middletown High School; Middletown High School Class of 2009 graduates – Ms. Perkins addressed the graduates; NJROTC students worked pancake breakfast on February 8 – all proceeds went to Inspire.

At 9:50 p.m., Dr. Mauro called for a break.

At 9:55 p.m., the meeting resumed.

Discussions with RSA Architects (Larry Koch and Jim Oliver) pursued regarding topics on the proposed new Chorley Elementary School as follows: positioning of the building will be determined by its footprint; drainage issues will be addressed; sale agreement was to give back property entrance coming in from Prospect Street; traffic plan was conducted;

Mr. Oliver advised of their conceptual plan that was reviewed by New York State Education Department:

a) Plan was based on demographic study
b) Relationships within the building – how the spaces function together, what goes into those spaces, how
the spaces are arranged
c) Need to know what teachers need in the spaces
d) Need to know what departments need in the spaces

Building Committee needs to be formed for the project to move forward. RSA recommended that the committee be formed quickly, to start holding meetings this month, and to have as many meetings as possible between now and March to stay on original timeline that was established for occupancy. The sequence of the planning process: First step is the committee programming of the facility. Second step is design development. Third step is a working drawing stage (to bid on project). Need to get this into design development stage by late March (need 4-6 weeks until completion). RSA’s engineering firm designs all the mechanicals and they have an interior designer on their staff. Will be looking at how to make the facility “green”. Other discussions included topics concerning: PLA’s (Project Labor Agreement), where Dr. Eastwood explained that this topic should be discussed in a separate conversation since there are a lot of issues associated; architects would like to have a due diligence study done; RSA has Lead Certified architects; concerns about having windows in every classroom in the new building; Mr. Koch advised that the schematic will include plans for future growth.

Mr. Dan Petigrow – Donoghue, Thomas, Auslander & Drohan, LLP, addressed questions concerning the property involved in the Alta East contract.

The Board discussed and concluded to have the first Building Committee meeting next Thursday, February 12, 2009.

Mrs. Martinez left the meeting and was not present for the proceeding action items.

Ms. Tobiassen made a motion, seconded by Mr. Paul, to approve Special Services Memorandum #13.

Ayes: Mrs. Isseks, Mr. Paul, Ms. Perkins, Ms. Tobiassen, Dr. Mauro – 5. Noes: None. (Mrs. Knapp was not present for this vote; Mr. Perrino was not present for this vote). Motion was unanimously approved.

Mr. Paul made a motion, seconded by Mrs. Knapp, to approve Financial Memorandum #15 with the exception of Item #2) Acknowledgement of Internal Claims Audit Reports.

Ayes: Mrs. Isseks, Mrs. Knapp, Mr. Paul, Ms. Perkins, Dr. Mauro,
Ms. Tobiassen – 6. Noes: None. (Mr. Perrino was not present for this vote). Motion was unanimously approved.

Mrs. Knapp made a motion, seconded by Mr. Paul, to approve Item #2) Acknowledgement of Internal Claims Audit Reports, on Financial Memorandum #15.
A discussion pursued.

Ayes: Mrs. Isseks, Mrs. Knapp, Mr. Paul, Ms. Perkins, , Dr. Mauro – 5. Noes: Ms. Tobiassen (reasoning was due to internet cost of a Board member).

(Mr. Perrino was not present for this vote). Motion was declared approved.

Mrs. Isseks made a motion, seconded by Mrs. Knapp, to approve Track and Field Realignment Proposal.

Ayes: Mrs. Isseks, Mrs. Knapp, Mr. Paul, Ms. Perkins, Mr. Perrino,
Ms. Tobiassen, Dr. Mauro – 7. Noes: None. Motion was unanimously approved.

Mr. Paul made a motion, seconded by Mr. Perrino, to approve 2009-2010

District Calendar.

Ayes: Mrs. Isseks, Mrs. Knapp, Mr. Paul, Ms. Perkins, Mr. Perrino,
Ms. Tobiassen, Dr. Mauro – 7. Noes: None. Motion was unanimously approved.

Ms. Tobiassen left the meeting and was not present for the proceeding action items.

PRESENTATION

2009-2010 Instructional Budget – Mrs. Elizabeth McKean, School Business Administrator (see attached presentation).

Mrs. McKean advised the Board that the overtime questioned at the last meeting regarding the District Clerk’s overtime was mostly for other staff who work the Board meetings. She said that they can break it out in the Board’s budget lines rather than in the District Clerk’s line for the future.

Mr. Perrino asked about a five million dollar stimulus plan that Senator Schumer is proposing. Dr. Eastwood said that we are not getting five million dollars from the federal government being put into our general funds. This is federal targeted money with a lot of restrictions.

Mr. Perrino asked for a targeted budget with the lowest possible tax levy and without any layoffs.

Ms. Perkins asked Mrs. McKean for a breakdown of traveling expenses for programs that our district employees attend and contracts outside of this area. Dr. Eastwood advised that Ms. Perkins may be talking about federal funds, which would not affect the general fund and tax levy. Anything that we do with federal funds is approved by federal government. We comply with regulations of federal and state government and they approve and regulate our expenditures.

At 12:00 midnight, Mr. Paul made a motion, seconded by Ms. Perkins to adjourn the meeting.

Ayes: Mrs. Isseks, Mr. Paul, Ms. Perkins, Dr. Mauro – 4. Noes: Mrs. Knapp, Mr. Perrino - 2. Motion was declared approved.

The meeting was adjourned.


Respectfully submitted,

Michelle K. Towle

District Clerk