BOARD OF EDUCATION

MIDDLETOWN, NEW YORK

SEPTEMBER 8, 2005


A regular meeting of the Board of Education of the Enlarged City School District of Middletown, New York was held Thursday, September 8, 2005, at the Board of Education Office, 223 Wisner Avenue, Board President Vincent Crescenzo, presiding.

Present: Dr. Best, Mr. Estrada, Mr. Geiger, Mrs. Knapp, Ms. Perkins, Mr. Perrino, Mrs. Botti, Mr. Crescenzo – 8.

Absent: Ms. Tobiassen (arrived at 8:05) - 1.

Others Present: Kenneth Eastwood, Superintendent
Elizabeth McKean, School Business Administrator
Richard DelMoro, Director for Secondary Education
Darlene McDonough, Director for Elementary Education
Ellen Kaplan, Director for Personnel Services
Selena Fischer, Director for Pupil Personnel & Special Services
Thomas Scott, Superintendent of Buildings and Grounds

Mr. Crescenzo called the meeting to order at 6:00 p.m. Mr. Perrino made a motion, seconded by Mr. Estrada, to have an executive session to discuss matters regarding pending litigation and collective negotiations. Motion was unanimously approved.

A vote was taken on the following question: Should the Board of Education allow its insurance company to approve the settlement of a claim regarding student Jane Doe, Minor?

Ayes: Best, Estrada, Geiger, Knapp, Perkins, Perrino, Botti, Crescenzo – 8. Motion was unanimously approved.

Public session resumed at 7:45 p.m. Mr. Crescenzo led the pledge to the flag, and asked for a moment of silence in remembrance of Marianna Ronca, daughter of Eva Ronca, a staff member at Middletown Teacher Center, and granddaughter of Ramona Frano, retired health benefits coordinator for the district.

Dr. Best made a motion, seconded by Mr. Estrada, to approve the minutes of August 4, 2005.

Ayes: Best, Estrada, Geiger, Knapp, Perkins, Perrino, Botti, Crescenzo – 8. Motion was unanimously approved.

Kathy Webber of Hospice of Orange and Sullivan Counties presented a plaque which acknowledged the efforts of Thomas Scott and Bill Kilcoin for their efforts in making last spring’s Orange Classic a success.

No written communications were read and no responses to previous questions were pending.

Mrs. Botti made a motion, seconded by Mrs. Knapp, to approve Personnel Memorandum #14, copy attached.

Ayes: Best, Estrada, Geiger, Knapp, Perkins, Perrino, Botti, Crescenzo – 8. Motion was unanimously approved.

Mr. Estrada made a motion, seconded by Mrs. Botti, to approve Personnel Memorandum #15, copy attached.

Ayes: Best, Estrada, Geiger, Knapp, Perkins, Perrino, Botti, Crescenzo – 8. Motion was unanimously approved.

Mr. Perrino made a motion, seconded by Dr. Best, to approve Personnel Memorandum #16, copy attached.

Ayes: Best, Estrada, Geiger, Knapp, Perkins, Perrino, Botti, Crescenzo – 8. Motion was unanimously approved.

At 8:05 p.m., Ms. Tobiassen joined the meeting.

Mr. Perrino made a motion, seconded by Mrs. Botti, requesting personnel folders for the purpose of conducting personnel business in executive session.

Ayes: Best, Estrada, Geiger, Knapp, Perkins, Perrino, Tobiassen, Botti, Crescenzo – 9. Motion was unanimously approved.

Visitors:
The following persons addressed scheduling issues at the High School: Joseph Morales, Alan Roberts, Jessica Ruggles, Peter Baltera, Mary Pat Gowers, Andrew Mulick, Jean DeMateo, Belchris Martinez, Lisa Martinez, Jayne Greene, Wilfredo Rodriguez, Carl Williams, Kendra Tatusko, Brittany McLaughlin, Wendelyn Osorio, Dawn Baker, Madelyn Fernandez, Karen Mann, Sophie Isseks, Tara Moffatt, Cassie Mills.

LaTanya Bryant addressed scheduling issues and insufficient time to change classes.

Lydia McKee spoke about the unavailability of lockers at the High School.

Liza Delacruz spoke about safety issues because of overcrowding at the High School.

Nicole Diana and Sharon Diana spoke about safety issues because of construction at the High School.

Fred Isseks addressed scheduling issues and said that school opening was chaotic.

Kathy Bellars presented a list of concerns from staff in our schools.

Sheila Esposito expressed concern that issues are not being addressed, said that teachers are working under handicapping conditions, and addressed issues dealing with communication and shared decision-making.

Robin Geiger said that despite the emotionally draining problems at the High School, the children will continue to be taught.

Mr. Scott said that a construction worker inadvertently cut too far when making the cut to separate the old section of the High School, causing some ceiling tiles and plaster to fall. A stop work order was issued so that the contractor will work in this area only when no students or staff are in the building. Mr. Scott said there is a temporary close over the exposed area. In addition, the contractor will implement more dust control measures.

Dr. Eastwood said that the timeline for the construction at the High School is on target, and safety and security measures continue to be monitored.

Dr. Eastwood said that there was a lot of planning going on throughout the summer for the opening day of school. Administrators have been sent to each of our buildings to record the bus loading and unloading of students to obtain accurate information that will be discussed with the bus company.

Continuing, Dr. Eastwood said that along with the problems with the implementation of a new software program, there are also problems inherent in our system that contributed to scheduling difficulties. He said that the District is being very aggressive in trying to understand the factors that lead to these problems and how to rectify the problems.

Dr. Eastwood also updated the Board regarding issues concerning District copiers and print shop. He said that a request for proposal has been developed to get the services back to their previous level as soon as possible.

Kenneth Haverlan, Director of Security, Health and Safety demonstrated the quick reaction checklists that have been given to each administrator and teacher in the district. Checklists have been placed in each classroom and quickly provide information on how to respond to emergency situations. Mr. Haverlan also spoke about the District’s emergency vehicle which is stocked with first aid equipment.

Dr. Eastwood said that the District will be addressing the issue of parents signing students out of school before or during bus departures.

Board Member Reports:
Mr. Estrada attended a meeting of the Orange County School Boards Association on September 7. He said that OCSBA has arranged to have local training on financial oversight for school board members. The training session will be held at BOCES on December 3. Mr. Estrada said that new school board members are required by recently enacted legislation to participate in this training and to file a certificate of completion with the district clerk. It has also been determined that veteran Board members will receive credit for taking the training at this time.

Mr. Estrada also noted that representatives from the Mid Hudson School Study Council have been meeting with representatives from the Times Herald Record to discuss relations between school districts and the media.

Mr. Perrino made a motion, seconded by Mrs. Knapp, to table the following agenda items until the next meeting of the Board:

Policy Discussion -- Nepotism
NYSSBA 2005 Proposed Bylaw Amendments and Resolutions

Ayes: Best, Estrada, Geiger, Knapp, Perkins, Perrino, Tobiassen, Botti, Crescenzo – 9. Motion was unanimously approved.

Superintendent-approved Budget Transfer #5 and #6 were presented.

Ms. Tobiassen made a motion, seconded by Mr. Estrada, to approve Special Services Memorandum #5, copy attached.

Ayes: Best, Estrada, Geiger, Knapp, Perkins, Perrino, Tobiassen, Botti, Crescenzo – 9. Motion was unanimously approved.

Mrs. Botti made a motion, seconded by Mrs. Knapp, to approve the Special Education Appointments, as per the attached list.

Ayes: Best, Estrada, Geiger, Knapp, Perkins, Perrino, Tobiassen, Botti, Crescenzo – 9. Motion was unanimously approved.

Mr. Estrada made a motion, seconded by Mrs. Botti, to approve Financial Memorandum #6, copy attached.

Ayes: Best, Estrada, Geiger, Knapp, Perkins, Perrino, Tobiassen, Botti, Crescenzo – 9. Motion was unanimously approved.

Ms. Tobiassen made a motion, seconded by Dr. Best, to declare the following item surplus, to be disposed of in accordance with Board policy and municipal law:

1987 Chevrolet Mason Dump Truck No. 26

Ayes: Best, Estrada, Geiger, Knapp, Perkins, Perrino, Tobiassen, Botti, Crescenzo – 9. Motion was unanimously approved

Mr. Scott said that the dump truck will be sold “as is” to the public by sealed bid. A minimum bid will be set at the Kelly Blue Book value for trucks.

Mr. Estrada made a motion, seconded by Ms. Tobiassen, to amend the list of bids awards for the sale of district equipment to exclude the GMC Van.

Ayes: Best, Estrada, Geiger, Knapp, Perkins, Perrino, Tobiassen, Botti, Crescenzo – 9. Motion was unanimously approved.

Ms. Tobiassen made a motion, seconded by Mr. Estrada, to accept the bid from James Wells, Westbrookville, NY in the amount of $200.00 for the sale of the 1995 Chevrolet Caprice Wagon.

Ayes: Best, Estrada, Geiger, Knapp, Perkins, Perrino, Tobiassen, Botti, Crescenzo – 9. Motion was unanimously approved

No visitors asked to address the Board.

Roundtable:
Mr. Estrada spoke about the District’s demographic information considering the increase in student population as the High School.

Mr. Estrada also noted that a number of evacuees from Hurricane Katrina will be flown into Stewart Airport. Some will be provided shelter at Camp Smith in Peekskill and some may be housed in Orange County. Mr. Estrada said at this point only school supplies may be needed for the children.

Responding to a question from Mrs. Knapp about curriculum and textbooks, Mr. DelMoro said that schools normally use some sort of supplements to the textbooks.

Mr. Perrino acknowledged the hard work of the clerical staff in our buildings, and noted the value of their contributions to our District.

At 11:40 p.m., there being no further business, Mr. Estrada made a motion, seconded by Dr. Best, to adjourn the meeting. Motion was unanimously approved.

 

Respectfully submitted,

Alicia E. Olsen

School District Clerk

 

 

ENLARGED CITY SCHOOL DISTRICT

OF MIDDLETOWN, NEW YORK

PUPIL PERSONNEL/SPECIAL SERVICES

MEMORANDUM #14


TO: Board of Education
FROM: Selena Fischer, Director for Pupil Personnel & Special Services
DATE: September 8, 2005
RE: Committee on Special Education/Committee on Preschool Special Education

Resolved, that the special programs and services required by the recommendations in the Pupil Personnel/Special Services Memorandum No. 5 dated September 8, 2005, shall be implemented by the Board of Education within the time period provided by law, and

Be it further resolved, that the proposed appointments set forth below to the CSE and CPSE are hereby confirmed.

1. COMMITTEE ON SPECIAL EDUCATION RECOMMENDATIONS REACHED AT THE FOLLOWING MEETING(S):

August 3, 8, 10, 17, 24, 2005

2. COMMITTEE ON PRESCHOOL RECOMMENDATIONS REACHED AT THE FOLLOWING MEETING(S):

September 8, 2005

3. APPOINTMENTS TO COMMITTEE ON SPECIAL EDUCATION:
MEMBER NAME POSITION EFFECTIVE

4. APPOINTMENTS TO COMMITTEE ON PRESCHOOL SPECIAL EDUCATION:
MEMBER NAME POSITION EFFECTIVE

5. APPOINTMENTS OF SURROGATE PARENTS:
MEMBER NAME POSITION EFFECTIVE

 

 

ENLARGED CITY SCHOOL DISTRICT

OF MIDDLETOWN, NEW YORK

FINANCIAL MEMORANDUM #6

 

TO: Board of Education
FROM: Elizabeth McKean
DATE: September 8, 2005
RE: Financial Memorandum #6


1. Budget Transfer #4 Approved

 

From:

A.5540.8462.10.2100.00

Transportation-  Svc. Contracts

$150,000.00

To:

A.5540.8462.05.2100.00

Transportation – Svc. Contracts – Pre-K

$150,000.00

 

 

 

 

From:

A.2110.8400.08.2120.01

Purchased Services

$5,800.00

From:

A.5540.8473.08.2100.00

Field Trips

$3,670.00

To:

A.2110.8501.08.2100.05

General Supplies

$5,800.00

To:

A.2110.8501.08.2100.05

General Supplies

$3,670.00

 

 

 

 

From:

A.2010.8150.10.2010.06

Salary – Inst. Curriculum

$5,000.00

To:

A.2010.8440.10.2010.00

Curriculum – Prof/Tec Cons.

$5,000.00

 

 

 

 

From:

A.1910.8420.10.0300.00

Unallocated Insurance

$5,000.00

To:

A.1010.8440.10.0100.00

Board of Education – Prof. & Tech. Consultants/Svcs.

$5,000.00

2. Budget Transfer #5 Approved (see attached)

3. Tax Warrant and Tax Levy for the 2005-2006 School Year Approved

Resolved, that the School Tax Collector be authorized to make collections of the school tax levy in the amount of $46,347,235. in one installment from October 1, 2005 to October 31, 2005 without penalty; thence from November 1, 2005 to and including November 30, 2005 with 2% penalty added, for the twelve month budget of the Board of Education, covering the period beginning July 1, 2005 and ending June 30, 2006;

And, be it further resolved, that a STAR application to New York State be made in the amount of $6,248,929 for the school year 2005-2006.

The above resolution was duly enacted by the Board of Education of the Enlarged City School District of Middletown on September 8, 2005 at 11:21 PM by a vote of Ayes: 9; Noes: 0.

4. Assessment Roll/Tax Rates Approved

Resolved, that the assessment roll in the amount of $40,098,310. + rollbacks and the tax rates as listed below for the 2005-2006 school year be accepted:

Middletown         106.905846
Wallkill                   80.596112
Wawayanda          26.120756
Goshen                 27.575144

The above resolution was duly enacted by the Board of Education of the Enlarged City School District of the City of Middletown on September 8, 2005 at 11:21 PM by a vote of Ayes: 9; Noes: 0.

5. Revision of Lease Agreement (Wolfe 2) Approved

Resolved, that the lease agreement for 441 East Main Street (Wolfe 2) be revised to reflect the three-year period from August 1, 2005 through July 31, 20008 at an annual rate of $75,000.00.

6. Revenue and Expense Reports Approved

Resolved, that the Middletown Board of Education accepts the following report for the month of June 2005:

Treasurer’s Report
Expense Report

7. Award of Bids (See Attached)

 


TAX WARRANT
ENLARGED CITY SCHOOL DISTRICT
OF THE CITY OF MIDDLETOWN,
ORANGE COUNTY, NEW YORK

STATE OF NEW YORK:
SS:
COUNTY OF ORANGE:
TO: THE SCHOOL DISTRICT TAX COLLECTOR

YOU ARE HEREBY DIRECTED:

1. To collect school taxes on all taxable property in the Enlarged City School District of the City of Middletown, New York in such amounts as appears on the attached tax list, for a total amount of $40,098,310.

2. Immediately to cause a notice to be published in the following newspaper:

MIDDLETOWN TIMES HERALD RECORD
at least twice; stating that the Warrant for the collection of school taxes has been received by you; that you will receive without penalty or interest, all taxes that may be voluntarily paid to you within one month from the date of the first publication of this notice, to wit, October 1, 2005; that this warrant expires on November 30, 2005.

3. To give like notice to all non-resident taxpayers on said tax list whose address may be known to you or can be ascertained from the records of the Enlarged City School District of the City of Middletown, New York, together with your name, address and post office address.

4.To mail tax notices to all taxpayers which must set forth the amount of the state aid which it is estimated this School District will receive during the fiscal year for which the tax is levied, together with your name, address and post office address.

5. To deliver or mail tax receipts for all taxes paid to all taxpayers having paid the same.

6.To collect penalty in the amount of 2% on and after November 1, 2005 on all taxes remaining unpaid after the expiration of one month from the date of said first publication of said notice, to wit: October l, 2005

7.To deliver to the Board of Education immediately after
December 1, 2005 a separate account of the taxes remaining unpaid, on properties located within the City of Middletown and on those located outside the City of Middletown containing a description of the property upon which such taxes were unpaid as the same were placed upon the tax list together with the amount of the tax so assessed, and your affidavit that the taxes so listed remain unpaid and that after diligent efforts you have been unable to collect the same.

8.To turn over to the City School District Treasurer all monies collected by you no later than the business day next following their receipt.

9.To deposit such tax receipts in the Bank of New York, Middletown, to the credit of the Board of Education of the Enlarged City School District of the City of Middletown, New York, and that a duplicate deposit slip be turned over to the Treasurer of the School District not later than the next business day following the receipt of these taxes.

10. The amount of unexpended fund balance in the custody of the Board is
$2,481,000.00 and except as authorized or required by law such unexpended surplus funds have been applied in determining the amount of the school tax levy.

11.This warrant expires with the close of business on November 30, 2005, unless properly extended by resolution of the Board of Education.

12.The school levy is based upon a tax list adopted September 8, 2005 said adoption being under the provision of Section 1306 of the Real Property Tax Law.