REORGANIZATION MEETING

BOARD OF EDUCATION

MIDDLETOWN, NEW YORK

JULY 8, 2004

 

The annual reorganization meeting of the Board of Education was held on Thursday evening, July 8, 2004 at the Board of Education Office, 223 Wisner Avenue, beginning at 6:30 p.m. This meeting was called to select Board officers, administer oaths of office, designate bank depositories, and for such other business as may come before the meeting.

Present: Mr. Crescenzo, Mrs. Botti, Mr. Estrada, Mrs. Knapp, Mr. Perrino – 5. 

Absent: Mrs. Elliott, Dr. Best – 2.

Others         Kenneth W. Eastwood, Superintendent of Schools
Attending:   Timothy Conway, Deputy Superintendent of Schools
                     Ellen Kaplan, Director for Personnel Services
                     Selena Fischer, Director for Pupil Personnel & Special Services
                     Peter Ancona, Director of Technology
                     William Geiger, Board member-elect
                     Rose Tobiassen, Board member-elect

The meeting was called to order at 6:30 p.m. Mrs. Knapp made a motion, seconded by Mr. Perrino, to have an executive session to review specific personnel matters pertaining to evaluation.

Ayes: Crescenzo, Estrada, Knapp, Perrino, Botti – 5. Noes: None. Motion was unanimously approved.

Public session resumed at 7:02 p.m.

The School District Clerk called the meeting to order and led the pledge of allegiance. 

The Oath of Office to support the Constitution of the United States and the Constitution of the State of New York was administered to William Geiger by the District Clerk.

The Oath of Office to support the Constitution of the United States and the Constitution of the State of New York was administered to Rose Tobiassen by the District Clerk.

The District Clerk declared nominations in order for the position of President of the Board of Education for the 2004/2005 school year.

Mr. Perrino made a motion, seconded by Mrs. Botti, nominating Vincent Crescenzo as President of the Board of Education for the 2004/2005 school year.

Since there were no other nominations, the District Clerk closed the nominations and cast one vote in favor of Mr. Crescenzo for President of the Board of Education for the 2004/2005 school year..

The District Clerk declared nominations in order for the position of Vice-President of the Board of Education for the 2004/2005 school year.

Mr. Estrada made a motion, seconded by Mrs. Knapp, nominating Susan Botti as Vice-President of the Board of Education for the 2004/05 school year.

Mr. Geiger made a motion, seconded by Mr. Perrino, nominating Rose Tobiassen as Vice-President of the Board of Education for the 2004/05 school year.

The District Clerk asked for a vote of those in favor of Mrs. Botti for Vice-President.

Ayes: Botti, Estrada, Knapp, Crescenzo – 4. 

The District Clerk asked for a vote of those in favor of Ms. Tobiassen for Vice-President:

Ayes: Tobiassen, Geiger, Perrino – 3.

Motions failed since neither nominated Board member received the necessary five-vote majority.

Attorney James Drohan said that Mrs. Botti will continue in the position as Vice-President of the Board pending a successful re-vote, in compliance with the hold-over provision.

The District Clerk administered the Oath of Office to Board President Vincent Crescenzo.

Mr. Crescenzo said that the Board presidency is an awesome responsibility which he will undertake to the best of his ability.

Mr. Crescenzo suggested that a re-vote on the vice-president position be conducted at this time.

The District Clerk asked for a vote of those in favor of Mrs. Botti for Vice-President.

Ayes: Botti, Estrada, Knapp, Crescenzo – 4. 

The District Clerk asked for a vote of those in favor of Ms. Tobiassen for Vice-President:

Ayes: Tobiassen, Geiger, Perrino – 3.

Motions again failed since neither nominated Board member received the necessary five-vote majority. The Board agreed to re-consider the vice-presidency at the next meeting of the Board. 

Mr. Crescenzo welcomed Dr. Eastwood to the Middletown School District.

James Drohan, Esq. administered the Oath of Office to Superintendent of Schools Kenneth W. Eastwood.

James Drohan, Esq., presented information concerning the reporting requirements regarding child abuse in an educational setting. Mr. Drohan said it is mandated by law and by Board policy that annual training be given to employees and Board members regarding the reporting of child abuse in an educational setting. He said that any school district employee or school board member to whom an oral or written allegation has been made that a child has been subjected to child abuse by an employee or volunteer in an educational setting is required to report the allegation. Mr. Drohan detailed the types of acts that are classified as abuse, including intentionally inflicting physical injury, engaging in conduct which creates a substantial risk of injury, child sexual abuse, the dissemination of indecent materials to minors. Mr. Drohan detailed the obligations of the reporter and administrators or superintendents, and noted that any reporter who reasonably and in good faith makes a report of allegation of child abuse shall have immunity from civil liability. The presentation concluded with an explanation of the penalties for failure to comply with this section of Education Law, and by noting that it is illegal to withhold an allegation of child abuse in return for the resignation or voluntary suspension of the person against whom the allegation is made.

The presentation on the Open Meetings Law was deferred until a future meeting.

Mrs. Botti made a motion, seconded by Mr. Perrino, to approve the Annual Appointments as indicated on the attached list.

Ayes: Botti, Estrada, Geiger, Knapp, Perrino, Tobiassen, Crescenzo – 7. Noes: None. Motion was unanimously approved.

Mr. Crescenzo administered the Oath of Office to the School District Treasurer and the School District Clerk.

Mr. Perrino made a motion, seconded by Mr. Estrada to approve the Board meeting dates for the 2004/2005 school year, as per the attached schedule.

Ayes: Botti, Estrada, Geiger, Knapp, Perrino, Tobiassen, Crescenzo –7. Noes: None. Motion was unanimously approved.

Mr. Estrada made a motion, seconded by Mrs. Botti, to designate the Times Herald Record as the official newspaper of the District.

Ayes: Botti, Estrada, Geiger, Knapp, Perrino, Tobiassen, Crescenzo – 7. Noes: None. Motion was unanimously approved.

Mr. Estrada made a motion, seconded by Mrs. Knapp, to delegate to the Superintendent of Schools the authorization to approve attendance at a conference as funded in the current year budget by any employee, officer or board member of the District for the school year beginning July 1, 2004. 

Ayes: Botti, Estrada, Geiger, Knapp, Perrino, Tobiassen, Crescenzo – 7. Noes: None. Motion was unanimously approved.

Mrs. Botti made a motion, seconded by Mr. Estrada, to grant the Superintendent authorization to make budget transfers up to the amount of $5,000.

Ayes: Botti, Estrada, Geiger, Knapp, Perrino, Tobiassen, Crescenzo – 7. Noes: None. Motion was unanimously approved.

Mrs. Botti made a motion, seconded by Mrs. Knapp, to approve the election workers for the 2004/05 school year as per the attached list.

Ayes: Botti, Estrada, Geiger, Knapp, Perrino, Tobiassen, Crescenzo – 7. Noes: None. Motion was unanimously approved.

Mr. Estrada made a motion, seconded by Mrs. Botti, to approve Financial Memorandum #1, copy attached.

Ayes: Botti, Estrada, Geiger, Knapp, Perrino, Tobiassen, Crescenzo – 7. Noes: None. Motion was unanimously approved.

The Board reviewed the associations to which it belongs, and will continue its memberships in the Orange County School Boards Association, the New York State Association of Small City School Districts, and the New York State School Boards Association.

Discussion regarding Board committees followed, with appointments to be made at the next meeting of the Board.

Mr. Crescenzo thanked the Board for its confidence in him. He thanked Mrs. McLeod for leading the District during a very difficult time for our District and expressed appreciation to Dr. Hanna and Dr. Gray for their assistance in the interim positions. Mr. Crescenzo also acknowledged the contributions of Richard McCormack, saying his work will have positive impact for many years to come.

Mr. Crescenzo said the District is on the threshold of an educational renaissance, and any obstacles can be overcome by working together.

There being no further business, at 8:05 p.m., Mr. Estrada made a motion, seconded by Mrs. Botti, to close the reorganization meeting. Motion was unanimously approved. 

A regular meeting of the Board immediately followed.

 

Respectfully submitted,

Alicia E. Olsen

School District Clerk

 

ENLARGED CITY SCHOOL DISTRICT

OF MIDDLETOWN, NEW YORK

FINANCIAL MEMORANDUM #1

 

TO: Board of Education

FROM: Timothy J. Conway, Deputy Superintendent

DATE: July 8, 2004

RE: Financial Memorandum #1

1. Designation of Depositories 

Resolved, that the Board of Education of the Enlarged City School District of Middletown, New York, designates the institutions and accounts listed on the attached as depositories for the funds of the Board of Education of the Enlarged City School District of Middletown for the year beginning July 1, 2004.

2. Designation of Authorized Signature on Checks

Be it resolved by the Board of Education of the Enlarged City School District of the City of Middletown, New York, that the School District Treasurer be authorized to sign all checks issued by the School District for the school year beginning July 1, 2004.

3. Authorization to Enter into Contract for Faithful Performance Bond

Resolved, that the Board of Education of the Enlarged City School District of the City of Middletown, New York, enters into a contract for a faithful performance blanket bond to cover all District employees in the amount of $100,000 except as follows at $900,000: Principal Account Clerks, Treasurer, Tax Collector, Assistant Tax Collector, Internal Auditor, School Business Assistants, Account Clerk, Payroll Coordinator, and Payroll Clerk.

4. Petty Cash & Change Funds Approved

Petty Cash Funds 

Senior High School George Vanderzell $100.00

Monhagen Middle School Richard DelMoro 100.00

Twin Towers Middle School Gordon Dean 100.00

Maple Hill Paula Amaditz 100.00

J. W. Chorley Frederick Griffin 50.00

Mechanicstown Susan Short 50.00

Pre-K Susan Barsky 50.00

Truman Moon Donna Napolitano 50.00

Special Services Selena Fischer 100.00

District Clerk Alicia Olsen 100.00

Superintendent Dr. Kenneth Eastwood 100.00

Building & Grounds Thomas Scott 100.00

Change Funds 

School Lunch Al Muhlnickel 675.00*

Athletics Jonathan Jefferson 100.00

*for Middletown City School District Food Service sites

5. Mileage Rate for the 2004-05 School Year Approved

Resolved, that the Board of Education approves a mileage reimbursement rate of $.37 per mile for authorized official school district travel when employees use their personal vehicle for the school year 2004-05.