BOARD OF EDUCATION
MIDDLETOWN, NEW YORK
JUNE 17, 2004
A regular meeting of the Board of Education of the Enlarged City School District of Middletown, New York was held Thursday, June 17, 2004, at the Board of Education Office, 223 Wisner Avenue, Board President Robin Markovits, presiding.
Present: Dr. Best, Mr. Crescenzo, Mr. Estrada, Mrs. Knapp, Mr. McCormack,
Mr. Perrino, Mrs. Botti, Mrs. Markovits – 8.
Absent: Mrs. Elliott - 1.
Others Kenneth Gray, Acting Superintendent
Present: Timothy Conway, Asst. Superintendent for Business
Thomas Scott, Superintendent of Buildings and Grounds
Ellen Kaplan, Director for Personnel Services
Selena Fischer, Director for Pupil Personnel & Special Services
Peter Ancona, Director of Technology
William Geiger, Board member-elect
Rose Tobiassen, Board member-elect
Mrs. Markovits called the meeting to order at 6:30 p.m. Mrs. Botti made a motion, seconded by Mr. McCormack, to have an executive session to discuss specific personnel issues leading to contractual matters. Motion was unanimously approved. Public session resumed at 7:30 p.m.
Mrs. Markovits led the pledge to the flag. She followed by asking for a moment in silence in memory of the son of one of the District’s attorneys, James Drohan, who was fatally injured in a car accident.
Dr. Gray introduced coach Denise Sherman who presented the members of the Girls Softball Team. She said that this year's team is Division Champions and the recipient of the Good Sportsmanship Award.
Mrs. Botti said that this evening is the last Board meeting for Mrs. Markovits and Mr. McCormack. Mr. Estrada thanked Mr. McCormack for his years of service to our school district. He said that Mr. McCormack has been an integral part of our school district, serving as liaison to the Orange County School Boards Association and the New York State School Boards Association. Mr. Estrada noted Mr. McCormack’s influence regarding a resolution at the NYSSBA Annual Convention pertaining to child safety within New York State. In addition, Mr. McCormack was instrumental in trying to obtain a Wicks Law exemption for the district. Mr. Estrada concluded by saying that Mr. McCormack will be sorely missed and applauded his motivation, effort, and attention to detail. Mrs. Botti presented a plaque to Mr. McCormack in recognition of his work for the children in our District.
Mrs. Botti thanked Mrs. Markovits for leading the District. Mr. Crescenzo read the inscription on a print that was presented to Mrs. Markovits entitled “The Essence of Character” and shared a quote from T. S. Lewis pertaining to courage. Mr. Crescenzo said that this District is not only standing tall, but is moving forward and is standing proud. Mrs. Botti concluded by saying that there is never a wrong time to do the right thing.
Mrs. Markovits said that the true measure of any individual should not be measured in normal times, but in times of crisis. During times of crisis, our capacity to behave ethically, humanely, and with mutual respect is put to the test. She acknowledged the members of the Board as people of phenomenal stature and humanity. Mrs. Markovits said that you cannot choose what comes your way in life and the best that anyone can do to meet any crisis is to meet it with the strength of character she has found in each member of the Board. Mrs. Markovits concluded by acknowledging the support and assistance she received during her tenure from the District Clerk, Vice-President Botti, and Acting Superintendent Gray.
At 7:50 p.m., Mrs. Botti made a motion, seconded by Mr. Crescenzo, to have a break in the proceedings. The meeting resumed at 8:05 p.m.
The District Clerk read a letter from Annette DiMuro which supported the appointment of Mr. McCormack should a vacancy occur on the Board.
Board Member Reports:
Dr. Gray reported that he received a letter from the Senior Class of 2004 thanking him for allowing their input concerning the location of this year’s graduation ceremony.
Mrs. Markovits noted that it has come to the Board's attention that all the funds necessary to have the seniors' all-night party are not available. The Board has decided to supplement these funds for reasons of safety.
Mr. McCormack attended the Monhagen Middle School awards ceremony and the National Honor Society induction. He noted the academic achievements of these students.
Mr. Crescenzo also attended the Monhagen awards ceremony and noted the diversity of cultures that were represented. He also said that the NJROTC represented the District at the Memorial Day service at the Town of Wallkill Memorial Park.
Mr. Crescenzo also attended the Mentor-Intern dinner. He noted that this program serves as a model for New York State, and is replicated throughout the State, helping other districts meet the mandated requirements for mentoring programs for all new student teachers. Mr. Crescenzo said that this year’s program, under the leadership of Jean Heater, supported 30 new teachers by providing 30 teachers who served as mentors.
Dr. Best attended the Twin Towers Renaissance breakfast. He noted the number of students who were honored and the respectful demeanor of the students.
Mrs. Botti spoke about the National Honor Society induction ceremony. She said that members of the society spoke about the components of the society – leadership, character, service and scholarship.
Mr. Perrino also attended the National Honor Society induction and the awards ceremony at Monhagen. He said that an awards ceremony was also held at Twin Towers with good representation by students, staff and parents. Mr. Perrino reported that the Ruthie Dino Marshall walk/run was held on June 6; the funds raised will benefit activities in the District and the YMCA. Mr. Perrino noted that the field lighting poles and lights have been ordered. He concluded by encouraging parents to read with their children during the summer
Response to Previous Questions:
Dr. Gray reviewed the salaries received by the executive secretaries.
Dr. Gray presented a brief summary of the Reading for Results program. He said that Susan Johnson, teacher on special assignment, reports that last year the District was awarded $350,000 from the New York State Reading for Results grant. Using grant funds, a summer tutorial program was established at Maple Hill, running concurrently with the summer institute. Approximately 130 children in grades 1-3 were tutored in ELA. Dr. Gray said that this coming summer will be the final year of the grant. 24 teachers will work with students who qualify for the tutorial. To qualify, a student must attend the summer institute and have below level test scores.
Mrs. Markovits said that it will be necessary to file a request under Freedom of Information to obtain the assignments given to Mr. Cohen. She said that counsel will review the request and determine which documents are appropriate for release.
Opportunity to Address the Board:
Krystin Weiss thanked Dr. Gray for allowing student input about the graduation site, thanked the Board for the funds for the all-night party, and thanked all her teachers throughout the years.
Josephine Clark spoke about the needs of substitute teachers.
Jared Geisenheimer thanked his fellow students for voicing their opinions.
Vince Pladdys thanked the Board for looking into a matter involving a Board member at the High School, and recommended that a new person be appointed to the Board should a vacancy occur.
Mrs. Markovits clarified that Mrs. Elliott has not submitted a resignation from the Board; no vacancy exists.
John Gennarelli commended the seniors for voicing their opinions; said that a retired Board member should not be appointed to any vacancy; the new Superintendent needs to look at all programs.
Gerard Hluchan thanked Dr. Gray for stepping in to run the District under trying circumstances and for starting the healing process; said that Mr. McCormack has done a great job and his service to the community will be sorely missed; and noted the number of improvements and enhancements that have been made in-district under Mrs. Markovits’ leadership.
Mr. McCormack made a motion, seconded by Mrs. Botti, to approve Personnel Memorandum #22, copy attached.
Ayes: Best, Crescenzo, Estrada, McCormack, Perrino, Botti, Markovits – 8. Noes: None. Motion was unanimously approved.
Mr. Crescenzo made a motion, seconded by Mr. McCormack, to approve the following resolution:
Be it resolved that the employment contract between Timothy J. Conway, Assistant Superintendent for Business, and the Enlarged City School District of Middletown, be extended for an additional six-month period to expire December 31, 2005, said extension to include no additional compensation or benefits.
Ayes: Crescenzo, Knapp, McCormack, Botti, Markovits – 5. Noes: Best, Estrada, Perrino – 3. Motion was declared approved.
Mr. Crescenzo made a motion, seconded by Mr. McCormack, to approve the following resolution:
Be it resolved that the Executive Secretary position in the Personnel Office be abolished effective June 30, 2004, and a Personnel Clerk position be created in its place effective July 1, 2004.
Ayes: Best, Crescenzo, Estrada, Knapp, McCormack, Perrino, Botti, Markovits – 8. Noes: None. Motion was unanimously approved.
Mr. Crescenzo made a motion, seconded by Mrs. Botti, to approve the following resolution:
Be it resolved that an Elementary teaching position be abolished effective June 30, 2004 and a High School Guidance Counselor position be created in its place effective July 1, 2004, due to increased enrollment at the secondary level.
Ayes: Best, Crescenzo, Estrada, Knapp, McCormack, Perrino, Botti, Markovits – 8. Noes: None. Motion was unanimously approved.
Mr. McCormack made a motion, seconded by Mr. Estrada, to approve the following resolution:
Be it resolved that one Keyboard Specialist position in the High School Guidance Office (12 month) be abolished effective June 30, 2004, and a Guidance Clerk position be created in its place effective July 1, 2004.
Ayes: Best, Crescenzo, Estrada, Knapp, McCormack, Perrino, Botti, Markovits – 8. Noes: None. Motion was unanimously approved.
Mrs. Botti made a motion, seconded by Mr. McCormack, to approve the following resolution:
Be it resolved that a Naval Science Instructor position be created at Middletown High School effective July 1, 2004, in accordance with Naval guidelines, due to increased student participation in the NJROTC Program at the High School.
Ayes: Best, Crescenzo, Estrada, Knapp, McCormack, Perrino, Botti, Markovits – 8. Noes: None. Motion was unanimously approved.
Mr. Crescenzo made a motion, seconded by Mr. McCormack, to approve the Non-affiliated Salaries for the 2004-2005 School Year.
Ayes: Best, Crescenzo, Estrada, Knapp, McCormack, Perrino, Botti, Markovits – 8. Noes: None. Motion was unanimously approved.
Dr. Best made a motion, seconded by Mr. McCormack, to table the request for personnel folders for the purpose of conducting personnel business in executive session.
Ayes: Best, Crescenzo, Estrada, Knapp, McCormack, Perrino, Botti, Markovits – 8. Noes: None. Motion was unanimously approved.
Ayes: Best, Crescenzo, Estrada, Knapp, McCormack, Perrino, Botti, Markovits – 8. Noes: None. Motion was unanimously approved.
Mrs. Botti presented a policy entitled Student Attendance (Revised) for a first reading. She noted that the District’s monitor, Dr. Hanna, suggested that a new bullet pertaining to strategies to meeting objectives be inserted. Dr. Hanna has also suggested that the number of unexcused absences be monitored by Dr. Eastwood with changes to be made as necessary. In accordance with Board policy, this revised policy will be presented for Board adoption at the next regular meeting of the Board.
Mrs. Botti made a motion, seconded by Dr. Best, to amend the agenda to conduct a recognition at this time.
Ayes: Best, Crescenzo, Estrada, Knapp, McCormack, Perrino, Botti, Markovits – 8. Noes: None. Motion was unanimously approved.
Mr. Crescenzo made a motion, seconded by Mr. Estrada, to conduct the recognition of student Latoya Shippy at this time.
Ayes: Best, Crescenzo, Estrada, Knapp, McCormack, Perrino, Botti, Markovits – 8. Noes: None. Motion was unanimously approved.
Dr. Gray presented a plaque to High School student Latoya Shippy. He listed Latoya’s accomplishments: 2004 New York State Champion in the 200 meters dash; Section IX record for the 200 meters dash; High School records in 100 meters, 200 meters, and 400 meters, and long jump. Dr. Gray introduced Coach Hoyt who said that Latoya has broken records that have been in place since 1979, and will be leaving tomorrow for national championships at North Carolina State University.
Mr. Conway reported on the June issue of Health Beat, the Orange-Ulster Health Plan newsletter. He said that the new GHI/Devon network provides 30% more physician choice than the previous network. Mr. Conway also spoke about college student eligibility requirements and addressed the costs of the participating districts vs. employee costs.
Mr. Conway reviewed acting superintendent approved Budget Transfer # 15, which was for eight transfers.
Mr. Scott presented a Schematic Design Manual as prepared by architects Clark Patterson Associates. This is a summary of the design process to date of the reconstruction of the High School, including the plans, a preliminary budget, preliminary specifications and schedules. Mr. Scott said this will serve as a basis for a final decision on the renovation of the High School.
Mr. Scott also presented information regarding the MS4 Storm Water Management Program. He reported that in the past year, the District mapped our sites, surveyed the outlets and drainage structures, and marked all known storm water structures, as well as the water and sanitary sewer structures. In addition, the District continues to expand its recycling plan and the proper disposal of hazardous waste.
Mr. Estrada made a motion, seconded by Mrs. Botti, to approve Special Services Memorandum #22, copy attached.
Ayes: Best, Crescenzo, Estrada, Knapp, McCormack, Perrino, Botti, Markovits – 8. Noes: None. Motion was unanimously approved.
Mr. McCormack made a motion, seconded by Dr. Best, to approve Financial Memorandum #22, copy attached.
Ayes: Best, Crescenzo, Estrada, Knapp, McCormack, Perrino, Botti, Markovits – 8. Noes: None. Motion was unanimously approved.
Mr. Estrada made a motion, seconded by Mr. McCormack, to approve the following change order:
Change Order #EC-01 - Harry F. Rotolo +$14,604.09
Ayes: Best, Crescenzo, Estrada, Knapp, McCormack, Perrino, Botti, Markovits – 8. Noes: None. Motion was unanimously approved.
Mr. Crescenzo made a motion, seconded by Mr. Estrada, to approve the following Field Directed Allowances:
CFA No. EC-01 – Harry F. Rotolo $ 1,873.87
CFA No. GC-01 – Eugene DiLorenzo $23,149.00
Ayes: Best, Crescenzo, Estrada, Knapp, McCormack, Perrino, Botti, Markovits – 8. Noes: None. Motion was unanimously approved.
Opportunity to Address the Board:
John Gennarelli spoke about the following: rules for visitors addressing the Board; the extension of Mr. Conway’s contract; Snapple profits; cost overruns for the High School reconstruction; thanked Mrs. Elliott for her service; summer Board meeting dates; teacher center and other staff assigned to curriculum.
Roundtable:
Mr. Estrada clarified that he had immediate input at the Board table because Dr. Johnson’s appointment expired at the time of the Board election. Mr. Estrada was sworn in as a member of the Board immediately following the election.
Mr. Perrino thanked Mrs. Markovits, Mr. McCormack, and Dr. Gray for their service to the District and the Board.
Dr. Gray thanked the Board for giving him the opportunity to serve the District as acting superintendent. He also acknowledged the Board’s service to the community and commended their choice of Dr. Eastwood as the new superintendent of schools.
Mr. Perrino recommended that a system be put in place for addressing concerns, such as those expressed by the substitute teacher.
Mrs. Botti announced that the next meeting of the Board will be held on July 8.
Mr. Estrada said that it has been a pleasure working with Mr. McCormack and Mrs. Markovits. He commended their many accomplishments which he said will impact our District for years to come.
Mr. McCormack said that it has been an honor to serve on the Board of Education for the past five years.
There being no further business, Mr. McCormack made a motion, seconded by Mrs. Knapp, to adjourn the meeting at 9:40 p.m. Motion was unanimously approved.
Respectfully submitted,
Alicia E. Olsen
School District Clerk
ENLARGED CITY SCHOOL DISTRICT OF MIDDLETOWN, NEW YORK
PUPIL PERSONNEL/SPECIAL SERVICES
MEMORANDUM #22
TO: Board of Education
FROM: Selena Fischer, Director for Pupil Personnel & Special Services
DATE: June 17, 2004
RE: Committee on Special Education/Committee on Preschool Special Education
Resolved, that the special programs and services required by the recommendations in the Pupil Personnel/Special Services Memorandum No. 22 dated June 17, 2004, shall be implemented by the Board of Education within the time period provided by law, and
Be it further resolved, that the proposed appointments set forth below to the CSE and CPSE are hereby confirmed.
COMMITTEE ON SPECIAL EDUCATION RECOMMENDATIONS REACHED AT THE FOLLOWING MEETING(S):
March 9, 15, 16, 18, 22, 23, 31, April 1, 19, 20, 21, 22, 26, 28, 29, May 5, 11, 2004
COMMITTEE ON PRESCHOOL RECOMMENDATIONS REACHED AT THE FOLLOWING MEETING(S):
June 1, 7, 8, 15, 2004
APPOINTMENTS TO COMMITTEE ON SPECIAL EDUCATION:
MEMBER NAME POSITION EFFECTIVE
APPOINTMENTS TO COMMITTEE ON PRESCHOOL SPECIAL EDUCATION:
MEMBER NAME POSITION EFFECTIVE
APPOINTMENTS OF SURROGATE PARENTS:
MEMBER NAME POSITION EFFECTIVE
ENLARGED CITY SCHOOL DISTRICT OF MIDDLETOWN, NEW YORK
FINANCIAL MEMORANDUM #22
TO: Board of Education
FROM: Timothy J. Conway, Assistant Superintendent for Business
DATE: June 17, 2004
RE: Financial Memorandum #22
1. Budget Transfer # 16 Approved (see attached)
2. Donations Accepted
Academy of Finance
Wallkill East Rotary $ 500.00
Citigroup Foundation $3,000.00
3. Revenue and Expense Reports Approved
Resolved, that the Middletown Board of Education accepts the following report for the month of April 2004:
Extraclassroom – High School
4. Contract with Management Advisory Group of New York Approved